Invoicing is an important step of ALMA Acquisition. The correct invoices help managing Acquisition data and tracking the payment history. After the purchasing step, receiving physical items step or activating electronic titles step, the invoicing step jumps on the stage. There were 3 ways to process the invoices, which encompass creating invoices via EDI, creating…

By Ginger Bidwell, Clint Osborne and Mike Hagedon  (University of Arizona)Our payments application allows our customers to pay for technology services and fines online through Alma.Moving from Millennium to AlmaOriginally we used Millennium for our library catalog. It allowed customers to pay for their late or lost fines. By setting up special user accounts, we…

Many institutions have integrated Alma with their campus ERP system. Using the file-based or API-based integration, it's possible to send invoices which are ready for payment to the ERP system to be processed, and to receive payment confirmation back when the invoice has been paid or rejected. In some cases, the ERP system requires that…

The Alma acquisitions process includes ordering and receiving materials from vendors, which involves the handling of both orders and invoices by vendors. Invoices are handled outside of the library's scope, usually by the institution's Enterprise Resource Planning (ERP) system. Invoices must therefore be exported from Alma to the institution's financial system. Institutions that want to…

Our integration with the institutional finance office is to send printed & signed invoices (vouchers for payment in Voyager-speak). We use a perl script which grabs the xml output of the ERP export invoices for payment job, formats each invoice into a basic .rtf format accepted by Finance and then emails it to selected addresses.…

We use PeopleSoft as our finance system. When vendor invoices are ready for payment we produce an XML file of invoices for payment. We use a perl script to convert the invoices from Alma format into PeopleSoft required format. In https://github.com/briandwo/alma_to_psfeed you will find: The perl script Alma invoice xml sample PeopleSoft invoice sample Alma…

On the surface of it, integrating Alma and Banner for invoices and payments is relatively straightforward. Alma has well-defined XML formats for these integrations, and as long as either your campus IT staff can parse Alma's XML into a format appropriate for Banner, or you can do this for them, setting up either is very…

Context Our University uses the Finance One accounting package to pay invoices. The Library uses Alma to manage vendor transactions. When vendor invoices are ready for payment we produce an XML file of invoices for payment. Previously we used a perl program to extract Voyager invoices ready for payment into CSV files, one for local…

The content of this article was contributed by Catherine Wilbur from the University of Windsor <cwilbur@UWINDSOR.CA>   In the University of Windsor We use ERP Enterprise One version 8.0 as our Finance system. This system expects invoices in CSV format. We use XSLT in order to convert the Alma exported invoices from XML format to the…

Alma exports invoices in the following structure: One xml file includes multiple invoices An invoice can consist of multiple line items with different accounting information For more information regarding the Alma invoice export see Invoice Export. Institutions need to map the exported Alma information into their ERP system. In this article, we describe the way…