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Alma Analytics – How the cost per use is calculated when the COUNTER platform field is filled in – example using journal Public Culture ISSN 1527-8018

We will look at resource title “Public Culture” ISSN 1527-8018 in Alma and Alma Analytics and see how the following is determined:

  • usage
  • cost
  • cost per use

We will also focus on the use of the COUNTER Platform field in the electronic resource editor of the Alma user interface.  For more information about filling in the COUNTER platform in electronic resources in Alma see the video and PowerPoint presentations at The COUNTER Platform and Alma Analytics Cost Per Use.

A situation which is quite common is that an institution will load COUNTER reports for the same resource with the same identifier for the same time period for different platforms.  Below we see for example that the institution has loaded the following two reports both for title “Public Culture”,  ISSN 1527-8018, time period 2018-11-01 to 2018-11-30.  One report is for platform “Project MUSE”.  The other report is for platform “Silverchair”.  We show here the XML of the actual loaded COUNTER report.

COUNTER report for Platform Project MUSECOUNTER report for Platform Silverchair

In order to define which COUNTER platform will be used for the resource(s) in Alma Analytics cost per use the institution has filled in the COUNTER platform field in the electronic resource in the Alma User interface. 

If we view the resources for title “Public Culture” ISSN 1527-8018 in Alma we can see that each one has it’s own COUNTER platform defined.
Portfolio ID 53154058260004361 has COUNTER platform project_muse
Portfolio ID 53130827760004361 has COUNTER platform silverchair

Portfolio “Public Culture” with platform Project MUSEPortfolio “Public Culture” with platform Silverchair

In Alma analytics we have two reports:
1. public culture FY-2019 in E Inventory subject area
2. public culture FY-2019 in Usage Data subject area

In the Usage Data subject area we see that for FY-2019 there is a JR1 total usage of 92 (17 for Project MUSE + 75 for Silverchair):

In the E-Inventory subject area cost per use we also see that for FY-2019 there is a JR1 total usage of 92 (17 for Project MUSE + 75 for Silverchair).  Alma proportionally attributed the usage as follows:

  • the Project MUSE usage to the portfolio which has the Project MUSE COUNTER platform in Alma
  • the Silverchair usage to the portfolio which has the Silverchair platform in Alma

Note again that we are focusing in FY-2019 in both reports.  Here is the report in the E-Inventory subject area:

So now we have seen how COUNTER usage may be loaded by the institution for the same resources from different vendors, and we have seen how the institution (by filling in the COUNTER platform field in Alma in the E-Resource) can determine that the COUNTER usage from the COUNTER report will be attributed to a specific resource.   Now we will move to the “cost per use”.  Let’s take the example of the first line above (and below) in the cost per use report, portfolio ID 53130827760004361.  It has a cost of 385.44, a usage of 75.00, and therefore a “cost per use” of 4.78 (which is 358.44 / 75.00):

How did it get a cost of 358.44 for FY-2019?  If we search for portfolio ID 53130827760004361 in Alma and then click the link to the order we see that it is POL-2173.  We also see this above in the report in the “POL Line reference” column:

The POL is POL-2173 and it uses fund “TELDAN Inc.-Direct Budget”. 

If we look at this fund for FY-2019 and filter by POL-2173 we see that the expenditure is 358.44.  That is how the price is determined.  (there are other ways to see this expenditure in Alma but for clarity and explanatory purposes we are showing it this way).

So now we can conclude.  We have seen how the usage is determined and how the cost is determined.  For there we get the cost per use (cost / usage)

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