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Publishing to Copac: Experience of the University of York

The content of this article was contributed by Kingsley Boulton from the University of York
<kingsley.boulton@york.ac.uk>

Scope of data published

We report to Copac our print and electronic journal holdings. Note that in the University of York, print and electronic holdings are always attached to separate bibliographic records, though the publishing process can manage shared print/electronic bibliographic records.

Set

These are the conditions in the set we use for physical, Copac publishing:
Physical Titles where All titles (Tag Suppressed equals “No”) and Holding (Library equals “Borthwick Institute” or Library equals “Key Texts Collection” or Library equals “King’s Manor Key Texts Collection” or Library equals “National Railway Museum” or Library equals “University Library” or Library equals “University Library – Special Collections” or Library equals “York Minster Library” or Library equals “King’s Manor”)

The set we use for electronic, Copac publishing electronic, has the following conditions:

Electronic Titles where All titles (Tag Suppressed equals “No”)

Normalization Rule

Copac require the LDR position 9 (Character encoding scheme) of all records to be populated with ‘a’ (for UCS/Unicode). In a large number of our records that flag is blank. As a result the following normalization rule, LDR field position 9 replace with a, is run as part of the publishing process:

rule "change LDR pos 9 to a"
when
(not existsControl "LDR.{9,1}.a")
then
replaceControlContents "LDR.{9,1}" with "a"
end

Configuration of publishing profile

The following are screenshots of the publishing profile we use for physical: Publish bibliographic records to Copac.

The following are screenshots of the publishing profile we use for electronic: Publish electronic bibliographic records to Copac.
Frequency of updates
It has been agreed with Copac that the publishing process will be run weekly, so that  will receive new, updated and deleted records each Sunday.

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