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Quick guide to using LIBstick to set up a label template and print labels

This “Quick Guide” is a supplement to the more extensive Using LIBstick to print labels in Alma.  You can use this “Quick Guide” to set up and print labels after the administrator has defined you to be a user of type designer.

1. Log into LIBstick

2. Do settings > media

    A. If your desired icon is not there then add it

3. Do settings > paper types

   A. If your desired paper type is not there then create it

   B. Give it a clear name for example “Paper Type 4 across 8 down on A4 paper”

      i. A clear name will help later when associating it a label template

4. Create a new label template

   A. If you are still in settings return to LIBstick

   B. Do “design templates > actions > new”

   C. Give the template a name

      i.   For example “Spine Label template 4 across 8 down on A4 paper” or “Inside Label template 2 across 4 down on A4 paper”

      ii   A clear name will help later when choosing a label template to use for printing

   D. On left side choose the paper type which will be associated with this label template

   E. On left side choose the label layout which will be associated with this label template

   F. Click the X on top of the left pane then “actions > save”

      i. There is still more to do in setting up the template but we will save what has been done so far

5. Add fields to the new template via “actions > edit > add field”

   A. For all cases when adding a field choose the alignment and margins of the field and click “close” when done

   B. After clicking “add field” a default new field gets added and you should click the pencil “edit” icon on it

   C. If you wish to add an icon then change the field type from “Alma” to “Image” then choose the logo then click “close”

   D. If you wish to add a data field then leave the field type as “Alma” then choose the field then click “close”

   E. Click the X on top of the left pane then “actions > save”

6. Additional notes:

   A. The label template which will be used by default is the last label template which was printed per user.

      i. By default LIBstick stores per user the preferred template.

      ii. The preferred template is the last template with which the user printed labels.

      iii. If you want LIBstick to open by default with a certain “template” all you need to do is select the template once and click “Print”.

   B. There are cases where you may want the first word, or the second word, or the third word to be printed

      i. For a spine label call number you may want “HD6054.3 .S265 2013” to be separated by “HD6054.3” and “.S265” and “2013”

      ii. One option to do this is to use the regular expression field at the bottom of the edit field screen.

      iii. The call number can then be separate with regular expressions

      iv.  Add the field once with regular expression getFirstWord()

      v.   Add the field again with regular expression getSecondWord()

      v.   Add the field again  with regular expression getThirdWord().

      iv. Another option is to use the predefined parsed call number fields

      v.   call_no_parsed_1 and call_no_parsed_2 and call_no_parsed_3 are dependent on Alma call number parsing routines.

  C. There are cases where you may not want to display an entire title when it is very long.

      i.   For example for a title on an inside label you may want only the first 40 characters to display.

      ii.  This can be done using the regular expression field at the bottom of the edit field screen.

      iii. The regular expression to get the first 40 characters is: getSubString(40)

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